Job Description

  • Requisition ID
    2018-5565
    Location : Address
    3900 East Camelback Rd
    Category
    Accounting/Finance
    Location : City
    Phoenix
    Location : State/Province
    AZ
    Location : Postal Code
    85018
  • Summary & Responsibilities

    The Central Costing Coordinator is responsible for accurate and timely cost of goods management through administration of vendor price lists, purchase order (PO) confirmations, and invoice discrepancies in compliance with department policies and procedures.

    Essential Duties:

    Administration of vendor price lists:

    • Ensure vendors adhere to price change policy with support from Category Managers, as appropriate
    • Research current purchasing brackets, making bracket adjustment recommendations to purchasing personnel, as appropriate, to align with vendor price list
    • Code Level 1 vendor price list, converting prices for pack size and cost unit of measure (UOM) differences as appropriate
    • Upload Level 1 vendor price lists into system, reviewing error report to audit accuracy of upload

    Administration of PO confirmations:

    • Review PO confirmations to identify variances that could impact cost of goods (cost, freight, pickup allowance) or service level (quantity, ship method, dates)
    • Research cost of goods variances to determine correct item cost, freight, and pickup allowance to honor; converting costs for pack size or cost unit of measure (UOM) differences; working with other departments (Logistics, Accounts Payable, Contract Administration, Category Management, Margin Management) as appropriate
    • Notify vendor of confirmed costs that will not be honored, advising that the vendor invoices correctly to avoid invoice discrepancies
    • Recommend PO related bracket adjustments to Central Costing Analyst to protect cost of goods
    • Communicate service level variances to Purchasing personnel, adjusting quantities on the PO as appropriate; record reason for quantity variance, escalating repeat service level issues to Category Management
    • Identify opportunities to eliminate future cost of goods or service level variances, working with other departments (Enterprise Data Management, Logistics, Purchasing, Financial Services, Merchandising, Category Management, and IS) as appropriate
    • Request PO Confirmations from vendors that fail to confirm pricing, quantities, ship method, and dates within the 48 hour policy window, escalating to Purchasing and Category Management personnel, as appropriate
    • Request revised PO Confirmations from vendors that fail to confirm pricing, quantities, ship method, and dates within 24 hours following a PO revision, escalating to Purchasing and Category Management personnel, as appropriate
    • Ensure timely communication and quick resolution to cost-related concerns, performing cost corrections as appropriate
    • Work with Financial Services and Central Costing Analyst to research and resolve issues causing negative gross profit

    Administration of invoice discrepancies:

    • Research invoice discrepancies to determine correct costs to honor
    • Instruct Accounts Payable whether to pay in full or short pay invoice, performing cost corrections, as appropriate
    • Enforce PO Confirmation Policy for vendors that fail to confirm pricing by instructing Accounts Payable to honor the PO cost or invoice cost, whichever is lower, at time of invoice
    • Identify root causes and corrective actions to prevent future variances
    • Work with Accounts Payable to authorize or deny vendor repay requests

    Performance:

    • Daily workload is to be completed within department guidelines, associated with PO confirmation counts, price disagreements, Accounts Payable invoice review and unconfirmed reports invoice discrepancies to determine correct costs to honor
    • Level 1 price list uploads are to be completed within the department guidelines, including validations and audits

    Qualifications

    • Associate's degree in Supply Chain, Accounting or other related field; or 2 years related experience and training; or equivalent combination of education and experience
    • Strong people skills, with willingness to work as part of a team
    • Strong analytical and problem solving skills
    • Strong attention to detail and organization skills to effectively prioritize and manage workload
    • Microsoft Office proficiency: Excel and Outlook
    • Ability to manage workload utilizing various computer platforms/software applications

    Corporate Summary

    At Shamrock Foods Company, people come first – our associates, our customers, and the families we serve across the nation. A privately-held, family-owned and -operated Forbes 500 company, Shamrock is an innovator in the food industry and has been since being founded in Arizona in 1922. Shamrock specializes in the manufacturing and distribution of quality food and food-related products through a family of companies, including Shamrock Foods foodservice distribution and Shamrock Farms dairy manufacturing.

    Not ready to apply? Connect with us for general consideration.

    Application Instructions

    Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you!

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