Job: Accounting Clerk - Phoenix, AZ

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Posted: 03/10/2017

Job Reference #: 2141

Job Description

Accounting Clerk - Phoenix, AZ

Corporate Summary:
At Shamrock Foods Company, people come first - our associates, our customers, and the families we serve across the nation. A privately-held, family-owned and -operated Forbes 500 company, Shamrock is an innovator in the food industry and has been since being founded in Arizona in 1922. Shamrock specializes in the manufacturing and distribution of quality food and food-related products through a family of companies, including Shamrock Foods foodservice distribution and Shamrock Farms dairy manufacturing.

Summary: Performs various Accounting functions in Route Settlement, Accounts Payable, Accounts Receivable, Mailroom, as well as assists with special projects.

Responsibilities:

Accounts Receivable:
* Apply payments to customer accounts
* Apply adjustments to customer accounts
* Prepare daily bank deposit

Route Settlement:
* Prepare daily cash deposit.
* Process and balances daily routes and work with Transportation staff on all driver and route related issues
* Process daily manual credits and work with Operations staff on all issues related to inventory
* Scan all daily paperwork (invoices, manifests, deposits, etc.)
* Collect and count money from route drivers; prepare daily cash deposits
* Reconcile cash received/paid out to sales invoice documents
* Balance the routes’ paperwork, either manually or in CADEC
* Prepare route recap that summarizes route accounting activity
* Manually enter credits and verify CADEC credits
* Write up drivers for route discrepancies

Accounts Payable:
* Process approved invoices by assigning vendor and general ledger accounting codes
* Process Payables via OnBase
* Distributes operating expense invoices to departmental managers for payment authorization
* Files processed invoices
* Investigates all vendor inquiries and discrepancies between PO and Invoice

Mail Room Duties:
* Opens envelopes by hand or machine
* Sorts mail according to destination and type such as returned letters, adjustments, bills, orders, and payments
* Completes daily mail run
* Occasionally stamps date and time of receipt on incoming mail
* Folds letters or circulars and inserts in envelopes
Credits and Returns:
* Enter credit and debit memos for adjustments on invoices in Adage
* Review daily all requests from Form Viewer database
* Daily interaction with Sales, including but limited to DSR’s, DSM’s, RSM’s, Customers Service, Inventory, and Driver Check-In to ensure credit adjustments are valid
* Enter RMA’s (Return Merchandise Authorizations) from Sales/Customer Service daily
* Process all credits and rebills associated with recalls
* Process weekly and monthly accruals for customer accounts

Other:
* Assist with related special projects, as required
* Train/Cover/Assist in other areas (e.g. Route Settlement), as needed
* Other duties as assigned

Qualifications:

* High school diploma or general education degree (GED)
* Minimum of two years related experience and/or training; or equivalent combination of education and experience.
* Experience processing high volume of transactions
* Microsoft Dynamics, OnBase, Adage and DAX experience a plus
* Must be flexible and willing to work the demands of the department; which are subject to evenings, weekends, and holidays

Location:
3900 East Camelback Road
Phoenix, Arizona, 85018
United States

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Application Instructions

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